Are you a dynamic, outgoing, organized person who prides themselves on accuracy and accountability? Naniq Global Logistics, LLC (Naniq) is looking for a full-time Administrative Assistant to join our diverse team. If you are looking to make a difference in the workplace, this is a phenomenal opportunity to dive in and continue to build a culture we are proud of!

Job Summary:

Provides high level administrative, secretarial, and related support for the Executive and Management Team. Responsible for handling confidential information and assists with special projects. Office opening/closing procedures, the greeting of guests, visitors, and clients, answering a multi-line, multi-company telephone system, daily outgoing courier package preparation and distribution of incoming courier deliveries and mail. Logistics data entry, freight tracking, shipping/receiving, and customer interface.

About Us:

Naniq is a third-party logistics company dedicated to providing the most innovative solutions for the Multinational Logistics Corporations (MLCs) we serve. We enable the MLC to deepen customer relationships by applying our expertise across many verticals (ocean, air, road, final mile, etc.). Through our vast network of contacts and partners, we offer a buffet of complex services that most MLCs are unable to easily offer on their own. Acting as the MLC, Naniq is able to capture incremental profit and deepen relationships with shippers – all to the benefit of the partnered MLC.

Pay Range:

$17.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Vision Insurance
• Voluntary Accident insurance
• Paid time off
• Employee Assistance Program

Duties and Responsibilities:

• Opening/closing of office
  • Walk through for items left on (space heaters), lights, etc.
• Greeting of guests, visitors, and clients
• Support of incoming/outgoing courier packages and mail including internal distribution
• Maintenance of conference and training room for tidiness
• Purchasing and management of office supplies, organization, and inventory

• Prepare letters; edit documents, and other correspondence as requested.
• Handle sensitive and confidential information appropriately.
• Performs customer service functions by communicating effectively both in writing and verbally when responding to requests and questions.
• Word processing of technical and non-technical documents including but not limited to:
  • Plans, Systems, and Procedures
  • Incident Reports
  • Presentations
  • Resumes
  • Truck Driver Hours of Service Data Entry
• Office errands
• Other duties as assigned.

Qualifications:

• Proficiency in a variety of computer software application, especially Excel, Word, Outlook, PowerPoint and Access software.
• Excellent organization, communication (both written and verbal), and interpersonal skills required. Must be able to handle sensitive and confidential information.
• Demonstrated positive attitude.
• Must take direction well.
• Self-motivated, able to multi-task and work effectively under a minimum level of supervision in a fast-paced environment, strong problem-solving skills.
• Must be able to demonstrate a consistent capability of working cooperatively with others in a team environment.

Physical Requirements:

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Reasonable Accommodation:

It is Naniq’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.