Position Overview

The Administrative Assistant II position, located at Graham Correctional Center, serves as a confidential assistant to the Warden. This position performs highly confidential, sensitive administrative tasks in a diverse agency. This position serves as liaison to IDOC Labor on employee grievances and contract issues and serves as the Freedom of Information Officer. The ideal candidate will be able to process information and materials in a timely manner and convey information effectively through both written and oral reporting. This position is responsible for overseeing all human resource transactions including participating in the Rutan interview process. The ideal candidate would be a self-motivated, task oriented, organized individual with strong interpersonal skills. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified individuals to apply.

Job Responsibilities

• Serves as Employee Review Hearing Coordinator.
• Serves as confidential assistant to the Warden.
• Serves as Litigation Officer for Graham Correctional Center.
• Coordinates, reviews, and maintains up-to-date policy and procedures as related to Administrative Directives, Department Rules, and Institutional Directives.
• Serves as a working supervisor.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications (In Order of Significance)

• Prefers at least one (1) year of experience responding to inquiries from the public or private sector.
• Prefers at least one (1) year of experience implementing labor relation policies and/or practices.
• Prefers at least one (1) year of experience working in a confidential setting.
• Prefers at least two (2) years of experience tracking employee discipline and/or employee grievances.
• Prefers at least one (1) year of experience working as a supervisor
• Prefers at least one (1) year of experience working with management and higher executive staff.
• Prefers at least one (1) year of professional experience working with database, spreadsheets, and word processing software.
• Prefers at least two (2) years of experience working in a correctional setting.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Agency Statement

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.