Description

Hennebery Eddy Architects seeks an Office Administrator to perform a variety of receptionist and administrative tasks, provide general staff support, and represent our firm in a professional manner. To be successful in this role, you should be proactive, well-organized, have great time-management skills, and take pride in creating an exceptional first impression with both external and internal customers. This is an in-person position in our Bozeman, MT office and requires attendance in the office Monday through Friday approximately 30 hours per week.

Responsibilities

• General staff support including proofreading; mail and delivery coordination; small equipment check-outs.
• Open office for daily operations.
• Phone reception and front door attendance.
• Office hospitality including ordering and stocking supplies, making coffee, cleaning conference rooms, setting up and breaking down meetings.
• Manage office-wide event calendar; schedule annual and quarterly office events, including off-site events, internal gatherings, and open houses.
• Manage paper files and architectural drawings and coordinate on- and off-site archiving.
• General office maintenance coordination with vendors and building management.
• Oversight of office appearance.
• Assist with new hire onboarding as needed.
• Assist with conference room hardware support, workstation set up, and troubleshooting as needed.
• Provide administrative support to managing principal/firm officer.

Qualifications

• Minimum of one year of experience in a similar role.
• Demonstrated customer service-oriented attitude and skills.
• Excellent oral and written communications skills.
• Prior experience in a position that handles confidential information.
• Experience using typical office equipment.
• Proficiency in Microsoft Office Suite.
• Experience using a multi-line "soft" phone system a plus.
• Able to lift boxes and files up to 50 pounds.
• Minimum of two references preferred.
• A background check will be conducted.

To Apply

For consideration, please submit a PDF with your cover letter and resume.

About Hennebery Eddy

Headquartered in Portland, Oregon, we serve clients throughout the West with additional locations in Bend, Oregon, and Bozeman, Montana. Hennebery Eddy was named the 2018 firm of the year by the AIA Northwest & Pacific Region are also recognized as a JUST Organization through the International Living Future Institute, reflective of the firm's long-standing commitment to equity and social justice. Visit www.henneberyeddy.com to learn more.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, monthly hybrid work stipend, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.