Position Summary: The Administrative Assistant will provide support in the daily tasks associated with the administrative operations of the agency.

Duties and Responsibilities:

• Provide administrative support.
• Responsible for handling reception for our community space.
• Manage main agency phone line.

• Respond to telephone/email inquiries and requests in a timely fashion.
• Manage agency main email address and mail daily.

• Maintains an inventory of supplies and ensures inventory and supplies are adequate for the agency.

• Provide basic computer support as needed.

• Assist in maintaining inventory spreadsheet.

• Assist in maintaining office equipment.

• Provides tallying and reporting for activities.

• Customer relations - foster and maintain relationships with state, community partners, vendors, and guests.

• Provides support to staff during programs, projects, training, and special events.
• Meeting logistics, minutes as needed.
• Proofreading, copying, faxing, filing, mailing, note taking.

• Other duties as required.

Qualifications:

• Proven track record in outstanding customer service.
• Strong communication skills both written and verbal.
• Excellent organizational skills with keen attention to detail and ability to prioritize.
  
• Time management skills.
• Ability to work independently and take initiative with varied and demanding tasks.
• Ability to troubleshoot and problem solve.
• Cross-cultural skills and experience with culturally diverse populations.
• Knowledge about addiction recovery a plus.
• Experience working in a non-profit environment a plus.
• Skill in the use of personal computers and related software applications. (ex. Microsoft Office, Word, Excel, PowerPoint). Willing to provide training in this area.