Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high technology company engaged in a wide range of programs for innovative defense and commercial applications. For additional information, visit: www.elbitsystems-us.com or follow us on Twitter.
Provide administrative support to Contracts to assist in the administration and monitoring of assigned government and commercial, prime and sub-prime contracts.
PRINCIPAL RESPONSIBILITIES
Perform a variety of administrative tasks in support of the company’s Contracts Specialists in order to assist and monitor government and commercial, prime and sub-prime contracts.
Assist in the preparation and submittal of proposals, including the gathering of related information to assist in the response to RFP’s, RFQs and other customer inquiries. Compose correspondence based upon general instructions, or to provide standard information.
Interpret and input customer orders, including changes, into the Elbit Systems of America- order entry system. Provide support to the repair lab by processing government shipping documentation. Maintain files and reports and expedite export licenses, follow-up on proposal status, and contract status, as required.
Coordinate with personnel from a variety of departments such as Manufacturing, Production Control, Accounting and Pricing, to obtain information pertinent to costs, pricing, production schedules, credit information, billing or collection problems, production delays, etc.
Coordinate the completion of accurate, timely, regular departmental reports and special project materials to include compilation, verification, summarization and distribution of data.
Provide secretarial support to the Contract Specialist in preparation of letters, proposals, reports, etc. in the day-to-day operation of the Contracts Department. Prepare/process a wide variety of general and departmental documents and forms for management review, approval and action. Coordinate meetings with customers and attend, when required, and prepare the minutes of meetings.
Organize and maintain pertinent contract files and related documentation including Proprietary Agreements, Consultant Agreement, Sales Agreements, etc..
Represent the Contracts Department by effectively communicating with customers, as appropriate. Follow up on a weekly basis all outstanding invoices, which have not been paid within the payment schedule of the contract.
Acquire a basic understanding and working knowledge of Elbit Systems of America- procedures that apply to the sale of Elbit Systems of America- products and services to customers.
Perform other related duties as assigned.
An Associates degree in Business or Accounting and 3 years related experience, or an equivalent combination of education and experience. Considerable experience using a variety of PC software, including Word, Excel, PowerPoint and similar packages is required in order to adequately support the administrative requirements of this position.
All your information will be kept confidential according to EEO guidelines.
Here Are Some of the Great Benefits We Offer:
A steady flow of customers - no current clientele required. Flexible scheduling that fits your needs (full-time and part-time shifts may be available).
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